How Semi Auto Attendance Works in Apptofit?

Apptofit’s Semi Auto Attendance feature allows gyms to mark attendance automatically using a QR code system, without the need for biometric devices.
It’s quick, contactless, and ideal for fitness centres that want a modern, hygienic, and affordable attendance solution.

With this feature, members can mark their attendance by simply scanning a QR code displayed at the gym — using the scanner available in the Apptofit Customer Mobile App.

How It Works

Each gym has a unique QR code generated by Apptofit. When a member visits the gym, they open their Apptofit Customer App, scan the displayed QR code, and their attendance is instantly recorded in the system.

📱 Note: The attendance will only work when scanned using the QR scanner inside the Apptofit Customer Mobile App (available on both Play Store and App Store).
Normal or third-party QR scanners will not work for marking attendance.

How to Access and Display Your Gym QR Code

You can easily access your gym’s unique QR code directly from your Apptofit admin panel.

Here’s how:

1. Log in to your Apptofit admin account.
2. From the Dashboard, click on your Gym Name at the top right corner.
3. A drop-down menu will appear — select QR Code.
4. Download the displayed QR code.
5. Print and place it at your gym’s main entrance or reception area where members can scan it easily.

Once displayed, all active members can start marking their attendance using their mobile app.

Steps for Members to Mark Attendance

1. Open the Apptofit Customer Mobile App (available on Play Store & App Store).
2. Go to Menu, tap on the QR Scanner option in the app.
3. Scan the QR code displayed at your gym entrance.
4. Once scanned, the attendance will be recorded instantly.
5. A success message will appear confirming the check-in.

That’s it — no manual entry, no waiting, just scan and done!

How Gym Owners Can View Attendance

Attendance marked through QR scanning automatically updates in real time within your Apptofit Attendance Page.

You can check it by:

• Going to More option from the top menu.
• Find the section labelled Attendance, under that you can view regular attendance, clients monthly attendance, staff attendance and trainers attendance.
• View daily attendance, check-in time, total no of check-in’s, date of attendance, membership end date, and days left in membership.
• Filter data by date, member, or staff for detailed insights.

Attendance reports are updated live — so you always see the latest data at a glance. Also you can export attendance in Excel or PDF format.

Benefits of Semi Auto Attendance

• ✅ Contactless & hygienic — no physical touch required.
• ⚡ Instant sync — attendance updates in real time on the dashboard.
• 💰 Cost-effective — no need to purchase a biometric device.
• 📲 App-based convenience — uses the member’s Apptofit app.
• 🔒 Secure system — each member can scan only once per visit.

Troubleshooting & Tips

If attendance is not being marked:

• Make sure members are scanning using the Apptofit Customer App scanner, not any other app.
• Verify that the QR code displayed at your gym is clear and undamaged.
• Check that the member’s subscription is active and linked to the correct account.
• Ensure the member’s phone has internet access while scanning.

If the issue still persists, please contact Apptofit Support — our team will help verify and fix the setup promptly.

Best Practices

• Place your gym’s QR code at a visible, well-lit area near the entrance.
• Encourage new members to download the Apptofit app during registration.
• Periodically check your printed QR code to ensure it’s readable.
• Educate staff and trainers to assist members scanning for the first time.

In Summary

Apptofit’s Semi Auto Attendance makes attendance simple, smart, and completely touch-free.
No devices, no manual effort — just scan the QR and the system takes care of the rest.

It’s the easiest way to keep attendance smooth and your gym running smarter every day! 💪